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BWBRS Guide

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Entering Training and Enrichment Events

Step 1: Go To Training & Enrichment

Click on Positions & T&Es > Training & Enrichment Events to pull up the proper page.

Step 2: Use Add T&E Menu to Get Add Form

Find the available actions drop down menu on the right side of the screen where you will find the selection to "Add T&E".

Step 3: Fill in the Training & Enrichment Event Form

You will now proceed to enter in your training and enrichment events. Make sure to answer each of the fields as it will help us to understand the type of meetings you will be offering your students. Once you completed all the fields please make sure to click the "save" button at the bottom. Make sure to repeat this process for each of your convenings, meetings and trainings.

1. Title — use a descriptive title but note that the date of the workshop entered below will show up automatically on the pull-down menu when students log their hours, so you don't need to include that in the title. For regular Bonner meetings, you might use a title such as: "1st Year Bonner Meeting - Time Management" to convey the audience and primary meeting focus.
2. Description — provide a concise and clear description of the training and enrichment event. This will be used when we evaluate how it fits into your overall training curriculum for your Bonners and also the eligibilty of the training for AmeriCorps.
3. Service Partner — use the drop down button to select the partner who will be providing the training (this will usually be your office but could be a local or national organization hosting a workshop or conference. 
1. Note: If the partner is not listed in the pull-down menu, go to the Service Partners & Positions > Available Actions > Add Position menu to add the organization (including your own office). When doing this, you won't need to add a position.
4. Site Supervisor — this is an optional field; list a site supervisor who will be leading the event
5. Location — identify whether this training is being held in a Local, National or International location
6. Type of Training — use the drop down button to identify the type of training this it (e.g., On Campus Workshop, Off Campus Workshop, etc.)
7. Intended Audience — use the drop down menu to select who the target audience will be for the training (e.g., 1st Year Bonners, 2nd Year Bonners, etc.)
8. Required — indicate whether this is a required training event for your Bonners.
9. Availability — select here "On Date and Time Below" for each of your trainings; we want to avoid those that are available at any time since each event should be described and categorized individually for AmeriCorps eligibility and so you can analyze the range of events offered.
10. Date, Start Time, End Time — specify when the training event is taking place and the exact start and end times (the date will show up in the pull down menu when students log their hours)
11. Topic Areas — here you want to identify the topic areas that the training event will be addressing (up to three options are provided in case the event covers more than one)
12. Entered by — please use this to specify who is entering each training event, you have the option of selecting a school administrator or the student themselves
13. Restrict to selected Student (above) — only use this when the training is only available to a single Bonner (e.g., a summer event that only one Bonner attended)
14. Available — the default value is "yes" so you only need to change it to "no" for events that you do not want students to be available to students to log hours against, which is the equivalent of deleting the event from BWBRS 
15. Service Programs — check off all the programs for which this event is eligible (note: pay attention to the prohibited activities for AmeriCorps members; the system will automatically not count as AmeriCorps hours those events which are not checked off here as eligible for AmeriCorps)

Note: Avoid using "Always Available" option

When you use the Always Available option, you literally are making the event a prepetual training or enrichment event that will show up semester after semester. Doing this will prevent you from knowing how many students attended the event on the specific days it was held. In addition, we much prefer that you provide details on the content of each training or enrichment event so that everyone can understand what topics were covered. For instance, your regular Bonner meetings should each have a distinct focus that will be captured with distinct entries in BWBRS. These will show up in the student hour log pull-down menu sorted by the date of the event, making it easy for the students to log those hours. And, it will provide the student and you a clear record of what has occurred in your trianing curriculum.

Therefore, please use the On Date & Time Below option under the Availability menu.