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Administrator Guide to eSigning Hour Logs
Step 1: Go to Hour Log Report Page
From your BWBRS home page, click on "Hours Logs" (Arrow #2 below) under the "Student Menu" (Arrow #1 below).
Step 2 - Select the Semester and then Month, Bi-Week, or Week View in the Hour Log Report
Select the appropriate reporting time frame using the semester drop-down menu at the top of the page (Arrow #1).
Then, select the appropriate "Show Hours for ...." drop-down menu (Arrow #2).
NOTE: We prefer that you approve month by month throughout the semester. However, if you must bring your approvals up to date for prior semesters, you may approve entries for an entire semester if you first change your calendar view by using the drop-down for "Show hours for..." menu and select the entire semester (#2).
See bi-week and week option below.
Step 3 - Review and Check Off Each Hour Log Entry
There are three steps to reviewing and approving hour logs:
(A) REVIEW ENTRIES
For each month, review each hour log entry to ensure that:
- The Student has checked the box next to each of their entries (#1), and electronically signed at the bottom of the page after all of the entries in question (#2)
- The Site Supervisor has checked the box next to the member's hours (#3) and electronically signed at the bottom of the page (#4)
- The Site Supervisor's signature (#4) timestamp is dated after the member's signature
- There are no duplicate or overlapping entries, and you are not approving entries that bear an asterisk which is an indication that hours are not AmeriCorps eligible.
Remember: If you are still using hard copy signatures for Site Supervisor approval, as Campus Administrator you will be checking both the Site and the School boxes (although you will only sign once). Before you do this, ensure that you have the Site Supervisor's written approval of the hours to hand, and that fully signed and dated time-sheets have been filed at your campus with the member's records for future reference and for audit.
(B) CLICK SCHOOL CHECK BOXES
- Should all the above criteria be met, check the boxes next to the entries which you wish to approve.
(C) ELECTRONICALLY SIGN & SAVE PAGE
- Enter your name in the electronic signature box at the bottom of the page (#6)
- Finally, click "save" to record your changes (#7)
Reminder - Schedule a regular time each month to review member hour logs
Member logs should be reviewed on a regular basis, preferablly once a month.
By making this a routine exercise it will be easy to monitor and track member progress, and will help to identify on a timely basis members who are falling behind with their service or record-keeping.